5 Amplification of Terms
and Conditions
5.1 Definition of related items
Related items mean those items which may only be inspected
when the ship is in dry dock or undergoing an in-water examination
of the outside of its bottom. For oil tankers, chemical tankers and
gas carriers, this may mean that the ship has to be specially prepared
by, for example, being cleaned and gas-freed. Then the survey of items
such as the internal examination of cargo tanks, as referred to in (CIn) 2.3.2 and (CIn) 2.3.3 in Annex 1 may be
undertaken at the same time.
5.2 Extending to five years a certificate issued
for less than five years
Where a certificate has been issued for a period of less
than five years, it is permissible under these regulations or article
to extend the certificate so that its maximum period of validity is
five years provided that the pattern of surveys for a certificate
with a five-year period of validity is maintained (see appendix 2). This means that, for
example, if a request is made to extend a two-year Cargo Ship Safety
Equipment Certificate to five years, then a periodical and two further
annual surveys, as detailed in SOLAS 74/88 regulation
I/8, would be required. Also, for example, if it was intended
to extend a four-year Cargo Ship Safety Construction Certificate to
five years, then an additional annual survey would be required, as
detailed in SOLAS 74/88 regulation I/10.
Where a certificate has been so extended, it is still permissible
to also extend the certificate under SOLAS 74/88 regulations I/14(e) and (f), LLC 66/88 articles 19(5) and (6), MARPOL Annex I regulations 10.5 and .6, MARPOL Annex II regulations 10.5 and 6, MARPOL Annex IV regulations 8.5 and 8.6, MARPOL Annex
VI regulations 9.5 and 9.6, IBC
Code regulations 1.5.6.5 and 1.5.6.6, IGC Code, regulations 1.5.6.5 and 1.5.6.6, BCH Code regulations 1.6.6.5
and 1.6.6.6, when no additional surveys would be required but, of
course, the new certificate issued after the renewal survey would
date from the five-year expiry of the existing certificate, in accordance
with SOLAS 74/88 regulation I/14(b)(ii),
LLC 66/88 article 19(2)(b), MARPOL Annex
I regulation 10.2.2, MARPOL
Annex II regulation 10.2.2,
MARPOL Annex IV regulation 8.2.2,
MARPOL Annex VI regulation 9.2.2,
IBC Code regulation 1.5.6.2.2,
IGC Code regulation 1.5.6.2.2 and
BCH Code regulation 1.6.6.2.2.
5.3 Extending the period between inspections of
the outside of the ship's bottom
This permits the period of five years in which two inspections
of the ship's bottom are to be carried out to be extended when the
Cargo Ship Safety Construction Certificate is extended under regulation I/14(e) and (f). However,
no extension should be permitted on the period of 36 months between
any two such inspections. If the first ship's bottom inspection is
carried out between 24 and 27 months then the thirty-sixth-month limitation
may prevent the certificate being extended by the periods permitted
in regulation I/14(e) and (f).
5.4 Definition of "short voyage"
For the purpose of these regulations or article, a "short
voyage" means a voyage where neither the distance from the port in
which the voyage begins and the final port of destination nor the
return voyage exceeds 1,000 miles.
5.5 Application of "special circumstances"
The purpose of these regulations or article is to permit
Administrations to waive the requirement that a certificate issued
following a renewal survey that is completed after the expiry of the
existing certificate should be dated from the expiry date of the existing
certificate. The special circumstances when this could be permitted
are where the ship has been laid up or has been out of service for
a considerable period because of a major repair or modification. Whilst
the renewal survey would be as extensive as if the ship had continued
in service, the Administration should consider whether additional
surveys or examinations are required depending on how long the ship
was out of service and the measures taken to protect the hull and
machinery during this period. Where this regulation is invoked, it
is reasonable to expect an examination of the outside of the ship's
bottom to be held at the same time as the renewal survey when it would
not be necessary to include any special requirements for cargo ships
for the continued application of SOLAS 74/88 regulation I/10(a)(v).
5.6 Revalidation of certificates
A certificate ceases to be valid if the periodical, intermediate
or annual survey, as appropriate, or the inspection of the outside
of the ship's bottom is not completed within the periods specified
in the relevant regulation or article. The validity of the certificate
should be restored by carrying out the appropriate survey which, in
such circumstances, should consist of the requirements of the survey
that was not carried out, but its thoroughness and stringency should
have regard to the time this survey was allowed to lapse. The Administration
concerned should then ascertain why the survey was allowed to lapse
and consider further action.
5.7 Meaning of "any five-year period"
Any five-year period is the five-year period
of validity of the Cargo Ship Safety Construction Certificate or the
Cargo Ship Safety Certificate.
5.8 Surveys required after transfer of the ship
to the flag of another State
The certificates cease to be valid when a ship transfers
to the flag of another State and it is required that the Government
of the State to which the ship transfers should not issue new certificates
until it is fully satisfied that the ship is being properly maintained
and that there have been no unauthorized changes made to the structure,
machinery and equipment. When so requested, the Government of the
State whose flag the ship was formerly entitled to fly is obliged
to forward, as soon as possible, to the new Administration copies
of certificates carried by the ship before the transfer and, if available,
copies of the relevant survey reports and records, such as record
of safety equipment and conditions of assignment for load line. When
fully satisfied by an inspection that the ship is being properly maintained
and that there have been no unauthorized changes, in order to maintain
the harmonization of the surveys the new Administration may give due
recognition to initial and subsequent surveys carried out by, or on
behalf of, the former Administration and issue new certificates having
the same expiry date as the certificates that ceased to be valid because
of the change of flag.
5.9 Recommended conditions for extending the period
of validity of a certificate
5.9.1 In SOLAS and other mandatory IMO instruments
the following provision applies: "If a ship at the time when a certificate
expires is not in a port in which it is to be surveyed, the Administration
may extend the period of validity of a certificate but this extension
should be granted only for the purpose of allowing the ship to complete
its voyage to the port in which it is to be surveyed, and then only
in cases where it appears proper and reasonable to do so.
No certificate should be extended for a period longer than three months,
and a ship to which an extension is granted should not, on its arrival
in the port in which is to be surveyed, be entitled by virtue of such
extension to leave that port without having a new certificate."
5.9.2 If a ship is in a port where the required
survey cannot be completed, and where the Convention allows the Administration
to extend the certificate when it is proper and reasonable to do so,
the Administration should be guided by the following:
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.1 an additional survey, equivalent to at least
the same scope of an annual survey required by the relevant certificate(s)
should be carried out;
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.2 the renewal survey should be carried out to
the maximum extent possible;
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.3 in cases where a dry docking is required, but
cannot be carried out, an underwater inspection of the ship's bottom
should be carried out;
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.4 in cases where an underwater inspection is
not possible (e.g. poor water visibility, draft restrictions, excessive
current, refusal by the port Authority), an internal inspection of
the ship's bottom structure, to the maximum extent practicable, should
be carried out;
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.5 the ship should be allowed to sail directly
to a named final agreed cargo discharge port and then directly to
a named agreed port to complete the survey and/or dry docking;
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.6 the extension period should be for the minimum
amount of time needed to complete the survey and/or dry docking under
the relevant certificate(s);
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.7 the condition of the ship found by the surveys
indicated above should be considered in determining the duration,
distance and operational restrictions, if any, of the voyage needed
to complete the survey and/or dry docking; and
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.8 the extension period of the relevant statutory
certificate(s) should not exceed the period of validity of the certificate
which may be issued to document compliance with the structural, mechanical
and electrical requirements of the recognized classification society.
5.10 Inspection of the outside of a passenger ship's
bottom
5.10.1 A minimum of two of the inspections of
the outside of the ship's bottom during any five-year period should
be conducted in dry-dock. In all cases, the maximum interval between
any two dry-dock bottom inspections should not exceed 36 months.
5.10.2 Where acceptable to the Administration,
the minimum number of inspections in dry-dock of the outside of the
bottom of a passenger ship (which is not a ro-ro passenger ship) in
any five-year period may be reduced from two to onefootnote. In such cases the interval between consecutive
inspections in dry-dock should not exceed 60 months.
Note The definition of "any five-year period" is the five-year
period of validity of the International Load Line Certificate.
5.10.3 Inspections of the ship's bottom required
for the renewal survey that are not conducted in dry-dock may be carried
out with the ship afloat. The bottom inspection, regardless of method,
should be carried out within the allowable time window for the Passenger
Ship Safety Certificate renewal survey (i.e. within the 3 months time
window before the expiry date of the certificate). Additionally, inspections
of the outside of the ship's bottom conducted afloat should only be
carried out when the conditions are satisfactory and the proper equipment
and suitably qualified staff is available. Rudder bearing clearances
specified in (PR) 5.2.2.1 need
not be taken at the afloat inspections.
5.10.4 Special consideration should be given to
ships 15 years of age or over before being permitted to credit inspections
afloat.
5.10.5 If a survey in dry-dock is not completed
within the maximum intervals referred to above, the Passenger Ship
Safety Certificate should cease to be valid until the survey in dry-dock
is completed.
5.11 Survey of radio installations
The survey of the radio installations, including those used
in life-saving appliances, should always be carried out by a qualified
radio surveyor who has necessary knowledge of the requirements of SOLAS 1974, the International Telecommunication
Union's Radio Regulations and the associated performance standards
for radio equipment. The radio survey should be carried out using
suitable test equipment capable of performing all the relevant measurements
required by these guidelines. On satisfactory completion of the survey,
the radio surveyor should forward a report of the survey, which should
also state the organization he represents, to the authorities responsible
for the issue of the ship's Cargo Ship Safety Radio Certificate or
Passenger Ship Safety Certificate.
5.12 Survey of the automatic identification system
(AIS)
The survey of the automatic identification system should
always be carried out by a qualified radio surveyor who has necessary
knowledge of the requirements of SOLAS 1974,
the International Telecommunication Union's Radio Regulations and
the associated performance standards for radio equipment. The survey
of the automatic identification system should be carried out using
suitable test equipment capable of performing all the relevant measurements
required by and in accordance with the Guidelines on annual testing
of the automatic Identification System (AIS) (MSC.1/Circ.1252).
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