Documented procedures to monitor and measure, on a regular
basis, should be developed and maintained. Elements to be considered
when establishing procedures for monitoring could include:
-
- identification of operations/activities with impact on the performance;
- identification of data sources and measurements that are necessary,
and specification of the format;
- identification of frequency and personnel performing measurements;
and
- maintenance of quality control procedures for verification procedures.
The results of this type of self-assessment could be reviewed
and used as indicators of the System’s success and reliability,
as well as identifying those areas in need of corrective action or
improvement.
It is important that the source of figures established are properly
recorded, the basis on which figures have been calculated and any
decisions on difficult or grey areas of data. This will provide assistance
on areas for improvement and be helpful for any later analysis.
In order to avoid unnecessary administrative burdens on ships’
staff, it is recommended that monitoring of an EEOI should be carried
out by shore staff, utilizing data obtained from existing required
records such as the official and engineering log-books and oil record
books, etc. The necessary data could be obtained during internal audits
under the ISM Code, routine visits by superintendents, etc.