Summary:
Clasification Society 2024 - Version 9.40
Statutory Documents - IMO Publications and Documents - Resolutions - Maritime Safety Committee - Resolution MSC.332(90) – Adoption of Amendments to the Existing Mandatory Ship Reporting System “In the Storebζlt (Great Belt) Traffic area (BELTREP)” – (Adopted on 22 May 2012) - Annex – Mandatory Ship Reporting System “In the Storebζlt (Great Belt) Traffic Area (BELTREP)” - Appendix 3 – Drafting of reports to the mandatory ship reporting system "BELTREP" - Summary:

Summary:

 Reporting is to be done by VHF, but can also be accomplished partly by the use of AIS and pre-entry non-verbal means as, e.g. e-mail.

  • Correct and updated AIS information can accomplish reporting of designators A, B, C, E, F, G and I, O and W.
  • Non-verbal means can accomplish reporting of designators (A, H), L, P, T and X.
  • VHF must as a minimum be used for accomplishing designators A (part of) and U.

 The scheme below gives the optimal use of reporting combined by AIS, non-verbal and VHF.

1 2 3 4 5 6
Designator AIS Non-verbal
(e.g. email) 		VHF Function Information required
A Yes Yes Yes Ship 1) Name of ship: AIS, non-verb, VHF
2) MMSI number: AIS
3) Call sign: AIS – and when available –
4) IMO number: AIS, non-verbal
B Yes – – Date and time A 6-digit group event giving day of month and hours and minutes in Universal Coordinated Time (UTC).
C Yes – – Position A 5-digit group giving latitude in degrees and minutes, decimal, suffixed with N and a 6-digit group giving longitude in degrees and minutes, decimal, suffixed with E.
E Yes – – True course A 3-digit group
F Yes – – Speed in knots and tenths of knots A 3-digit group
G and I Yes – – Last port of call

Destination and ETA 		The name of last port of call and next port of call; both given in UN LOCODE by AIS. For details and procedures see IMO SN/Circ.244 and www.unece.org/cefact/locode/service/main.htm.
ETA date and time group expressed as in (B)
H – Yes – Date, time (UTC) and report line of entry into the BELTREP area This information is only required if reporting designators L, P, T and X are transmitted non-verbally (e.g. e-mail) prior to entry of the BELTREP
L – Yes – Route information in the BELTREP area A brief description of the intended route in the BELTREP area as planned by the master and stated by coded designators as given below (see also chartlet in Appendix 1-A for references):
          Report lines:
RN – report line North
RW – report line West
RS – report line South
RSW – report line Southwest
          Routeing systems:
DW-T3 – Deep-water Hatter
TSS-T5 – Separation At Hatter Barn
          Bridges:
BE – East bridge/Route T
BW – West bridge
          Routeing system:
DW-T4 – Deep-water Langeland
          Route:
RH – Route Hotel
          Anchorage – Kalundborg Fjord
KAL FJ
See examples below.
O Yes – – Maximum present draught in metres A 2-digit or 3-digit group giving the present maximum draught in metres (e.g. 6.1 or 10.4).
P – Yes – Cargo on board Cargo and, if dangerous goods present on board, quantity and IMO class. Dangerous goods information must be summarized in total tonnes per IMO class when transmitted.
Q or R – – Yes Defects and deficiencies

Pollution or dangerous goods overboard 		Q: Details of defects and deficiencies affecting the equipment of the ship or any other circumstances affecting normal navigation and manoeuvrability.

R: Pollution or dangerous goods lost overboard.
T – Yes – Ship's representative and/or owner Address and particulars from which detailed information on the cargo may be obtained.
U – – Yes Ship's size Information of maximum air draught and deadweight tonnage, required for all ships, including ship's tow or other floating equipment. This information shall be given by voice transmissions when entering the BELTREP area, irrespective of whether the information has also been given by, e.g. non-verbal means.
W Yes – – Total number of persons on board State number
X – Yes – Miscellaneous Type and estimated quantity of bunker fuel, for ships of 1,000 gross tonnage and above. Must be summarized in total tonnes per type when transmitted.
Examples of reporting route, coded in the format as given under designator L
  1) A northbound ship leaving the port of Gulfhavn planning to sail north route T via deep-water route "Between Hatter Rev and Hatter Barn" leaving at report line North (UN LOCODE format for Gulfhavn is DK GFH):
  L: DK GFH, BE, DW-T3, RN
  2) A southbound ship in passage and planning to enter at report line North, sailing through TSS "At Hatter Barn", then route T, route H and leaving at report line South:
  L: RN, TSS-T5, BE, RH, RS
  3) A northbound ship entering via deep-water route "Off the east coast of Langeland", route Tango, East Bridge and leaving through report line West, bound for the port of Fredericia:
  L: RS, DW-T4, BE, RW
  4) A ship entering at report line North sailing via TSS "At Hatter Barn", route T and then anchoring in Kalundborg fjord:
  L: RN, TSS-T5, KAL FJ
Parent topic: Appendix 3 – Drafting of reports to the mandatory ship reporting system "BELTREP"
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