3.2 Harmful substances reports (HS)

  3.2.1 In the case of actual discharge primary HS reports should contain items A, B, C (or D), E, F, L, M, N, Q, R, S, T, U, X of the standard reporting format. In the case of probable discharge (see 3.4), item P should also be included. Details for P, Q, R, T and X should be as follows:

• P

  • 1 Type of oil or the correct technical name of the noxious liquid substances on board.

  • 2 UN number or numbers (if available)

  • 3 Pollution category (X, Y or Z)), for noxious liquid substances.

  • 4 Names of manufacturers of substances, if appropriate, when known, or consignee or consignor.

  • 5 Quantity.

• Q

  • 1 Condition of the ship as relevant.

  • 2 Ability to transfer cargo/ballast/fuel.

• R

  • 1 Type of oil or the correct technical name of the noxious liquid discharged into the sea.

  • 2 UN number or numbers (if available)

  • 3 Pollution category (X, Y or Z), for noxious liquid substances.

  • 4 Names of manufacturers of substances, if appropriate, when known, or consignee or consignor.

  • 5 An estimate of the quantity of the substances.

  • 6 Whether lost substances floated or sank.

  • 7 Whether loss is continuing.

  • 8 Cause of loss.

  • 9 Estimate of the movement of the discharge or lost substances, giving current conditions if known.

  • 10 Estimate of the surface area of the spill if possible.

• T

  • 1 Name, address, telex and telephone number of the ship's owner and representative (charterer, manager or operator of the ship or their agent).

• X

  • 1 Action being taken with regard to the discharge and the movement of the ship.

  • 2 Assistance or salvage efforts which have been requested or which have been provided by others.

  • 3 The master of an assisting or salvaging ship should report the particulars of the action undertaken or planned.

  3.2.2 After the transmission of the information referred to above in the initial report, as much as possible of the information essential for the protection of the marine environment as is appropriate to the incident should be reported in a supplementary report as soon as possible. That information should include items P, Q, R, S and X.

  3.2.3 The master of any ship engaged in or requested to engage in an operation to render assistance or undertake salvage should report, as far as practicable, items A, B, C (or D), E, F, L, M, N, P, Q, R, S, T, U, X of the standard reporting format. The master should also keep the coastal State informed of developments.