4 Step 3: Preparation of visual/sampling check plan

Each item classified as "Contained" or "Not contained" in Step 2 should be subjected to a visual check on board, and the entry "V" should be made in the "Check procedure" column to denote "Visual check".

For each item categorized as "unknown", a decision should be made as to whether to apply a sampling check. However, any item categorized as "unknown" may be classed as "potentially containing Hazardous Material" provided comprehensive justification is given, or if it can be assumed that there will be little or no effect on disassembly as a unit and later ship recycling and disposal operations. For example, in the following checklist, in order to carry out a sampling check for "Packing with aux. boiler" the shipowner needs to disassemble the auxiliary boiler in a repair yard. The costs of this check are significantly higher than the later disposal costs at a Ship Recycling Facility. In this case, therefore, the classification as "potentially containing Hazardous Material" is justifiable.

Checklist (Step 3) Analysis and Definition of Scope of Assessment for "Sample Ship"

Before any visual/sampling check on board is conducted, a "visual/sampling check plan" should be prepared. An example of such a plan is shown below.

To prevent any incidents during the visual/sampling check, a schedule should be established to eliminate interference with other ongoing work on board. To prevent potential exposure to Hazardous Materials during the visual/sampling check, safety precautions should be in place on board. For example, sampling of potential asbestos containing materials could release fibres into the atmosphere. Therefore, appropriate personnel safety and containment procedures should be implemented prior to sampling.

Items listed in the visual/sampling check should be arranged in sequence so that the onboard check is conducted in a structured manner (e.g., from a lower level to an upper level and from a fore part to an aft part).

Example of visual/sampling check plan

Name of ship	XXXXXXXXXX
IMO Number	XXXXXXXXXX
Gross Tonnage	28,000 GT
L x B x D	xxx.xx × xx.xx × xx.xx m
Date of delivery	dd.mm.1987
Shipowner	XXXXXXXXXX
Contact point (Tel.,Fax, E-mail, address)	XXXXXXXXXX
	Tel: XXXX-XXXX
	Fax: XXXX-XXXX
	E-mail: abcdefg@hijk.co.net
Check schedule	Visual check： dd, mm, 20XX
Check schedule	Sampling check： dd, mm, 20XX
Site of check	XX shipyard, No. Dock
In charge of check	XXXX XXXX
Check engineer	XXXX XXXX, YYYY YYYY, ZZZZ ZZZZ
Sampling engineer	Person with specialized knowledge of sampling
Sampling method and anti-scattering measure for asbestos	Wet the sampling location prior to cutting and allow it to harden after cutting to prevent scatter. Notes: Workers performing sampling activities shall wear protective equipment.
Sampling of fragments of paints	Paints suspected to contain TBT should be collected and analysed from load line, directly under bilge keel and flat bottom near amidships.
Laboratory	QQQQ QQQQ
Chemical analysis method	Method by ISO/DIS 22262-1 Bulk materials--Part 1: Sampling and qualitative determination of asbestos in commercial bulk materials and ISO/CD 22262-2 Bulk materials – Part 2: Quantitative determination of asbestos by gravimetric and microscopic methods. ICP Luminous analysis (TBT)
Location of visual/sampling check	Refer to lists for visual/sampling check

Listing for equipment, system and/or area for visual check

See attached "Analysis and definition of scope of investigation for sample ship"

List of equipment, system and/or area for sampling check
Location	Equipment, machinery and/or zone	Name of parts	Materials	Result of doc. checking
Upper Deck	Back deck ceilings	Engine-room ceiling	Asbestos	Unknown
Engine-room	Exhaust gas pipe	Insulation	Asbestos	Unknown
Engine-room	Pipe/flange	Gasket	Asbestos	Unknown

Refer to attached "Analysis and definition of scope of investigation for sample ship" and "Location plan of Hazardous Materials for sample ship"

List of equipment, system and/or area classed as PCHM
Location	Equipment, machinery and/or zone	Name of parts	Material	Result of doc. checking
Floor	Propeller cap	Gasket	Asbestos	PCHM
Engine-room	Air operated shut-off valve	Gland packing	Asbestos	PCHM

Refer to attached "Analysis and definition of scope of investigation for sample ship" and "Location plan of Hazardous Materials for sample ship"

This plan is established in accordance with the Guidelines for the development of the Inventory of Hazardous Materials

	Prepared by： XXXX XXXX
	Tel.： YYYY-YYYY
	E-Mail： XXXX@ZZZZ.co.net
・	Document check・date/place： dd, mm, 20XX at XX Lines Co. Ltd.
・	Preparation date of plan： dd. mm, 20XX