2.4.1 A Party or Parties intending to introduce
additional measures should inform adjacent States and other States
that may be affected, the shipping industry in general and ships entering
the areas concerned as soon as possible, and in the case of those
measures requiring approval of the Organization, as soon as the proposal
has been so approved. The information should at least contain:
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.1 the precise co-ordinates where and applicable
date when additional measure(s) is/are applicable;
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.2 the need and reasoning for the application
of the additional measure(s), including, whenever possible, benefits;
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.3 a description of the additional measure(s);
and
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.4 any arrangements that may be provided to facilitate
ships' compliance with the additional measures.
2.4.2 Communications in accordance with regulation C-1 of the Convention shall
be submitted to the Marine Environment Protection Committee. Except
in emergency situations, the intention to establish such additional
measures is required by regulation C-1.3 to
be communicated to the Organization at least six months prior to the
projected date of implementation. In emergency situations, additional
measures should be communicated to the Organization as soon as possible.
2.4.3 In both cases (approval/non-approval), in
due time before the introduction of the additional measure(s) a Party
or Parties intending to introduce additional measures should inform
affected States, the shipping industry in general and ships entering
the areas concerned, the following should be communicated:
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.1 the precise co-ordinates where additional measure(s)
is/are applicable;
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.2 the operational and/or technical requirement(s)
which applies or apply to ships in the area(s), and the requirement(s)
to provide documentation for compliance if needed;
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.3 the arrangements which may be provided to facilitate
ships' compliance with the additional measure(s);
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.4 the effective date and duration of the measure(s);
and
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.5 any other requirements and services in relation
to the additional measure(s).
2.4.4 The Organization shall issue circulars or
post relevant information on the website in accordance with the provisions
of the Convention.