Reporting and record-keeping
Clasification Society 2024 - Version 9.40
Statutory Documents - IMO Publications and Documents - Circulars - Maritime Safety Committee - MSC.1/Circular.1405/Rev.2 – Revised Interim Guidance to Shipowners, Ship Operators, and Shipmasters on the Use of Privately Contracted Armed Security Personnel on Board Ships in the High Risk Area1 – (25 May 2012) - Annex – Revised Interim Guidance to Shipowners, Ship Operators, and Shipmasters on the Use of Privately Contracted Armed Security Personnel on Board Ships in the High Risk Area1 - 5 Service provision considerations - Reporting and record-keeping

Reporting and record-keeping

  5.16 The master should maintain a log of every circumstance in which firearms are discharged, whether accidental or deliberate. Such actions should be fully documented in sufficient detail in order to produce a formal written report of the incident, for the shipowner/operator to forward to the flag State.

  5.17 The requirements of a formal written report may be considered to include the following:

  • .1 time and location of the incident;

  • .2 details of events leading up to the incident;

  • .3 written statements by all witnesses and those involved from the ship's crew and security team in the incident;

  • .4 the identity and details of personnel involved in the incident;

  • .5 details of the incident;

  • .6 injuries and/or material damage sustained during the incident; and

  • .7 lessons learned from the incident and, where applicable, recommended procedures to prevent a recurrence of the incident.

  5.18 In the event that the PCASP use force, PCASP team leaders should be advised to photograph (if appropriate), log, report and collate contemporaneous written statements from PCASP present at the incident in anticipation of legal proceedings.

Parent topic: 5 Service provision considerations
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