5.1 The master and the pilot should exchange information
regarding navigational procedures, local conditions and rules and
the ship’s characteristics. This information exchange should
be a continuous process that generally continues for the duration
of the pilotage.
5.2 Each pilotage assignment should begin with
an information exchange between the pilot and the master. The amount
and subject matter of the information to be exchanged should be determined
by the specific navigation demands of the pilotage operation. Additional
information can be exchanged as the operation proceeds.
5.3 Each competent pilotage authority should develop
a standard exchange of information practice, taking into account regulatory
requirements and best practices in the pilotage area. Pilots should
consider using an information card, form, checklist or other memory
aid to ensure that essential exchange items are covered. If an information
card or standard form is used by pilots locally regarding the anticipated
passage, the layout of such a card or form should be easy to understand.
The card or form should supplement and assist, not substitute for,
the verbal information exchange.
5.4 This exchange of information should include
at least:
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.1 presentation of a completed standard Pilot
Card. In addition, information should be provided on rate of turn
at different speeds, turning circles, stopping distances and, if available,
other appropriate data;
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.2 general agreement on plans and procedures,
including contingency plans, for the anticipated passage;
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.3 discussion of any special conditions such as
weather, depth of water, tidal currents and marine traffic that may
be expected during the passage;
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.4 discussion of any unusual ship-handling characteristics,
machinery difficulties, navigational equipment problems or crew limitations
that could affect the operation, handling or safe manoeuvring of the
ship;
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.5 information on berthing arrangements; use,
characteristics and number of tugs; mooring boats and other external
facilities;
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.6 information on mooring arrangements; and
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.7 confirmation of the language to be used on
the bridge and with external parties.
5.5 It should be clearly understood that any passage
plan is a basic indication of preferred intention and both the pilot
and the master should be prepared to depart from it when circumstances
so dictate.
5.6 Pilots and competent pilotage authorities
should be aware of the voyage planning responsibilities of masters
under applicable IMO instrumentsfootnote.