3.1 Port State authorities should ensure that,
at the completion of an inspection, the master of the ship is provided
with a document showing the results of the inspection, details of
any action taken by the PSCO and a list of any corrective action to
be initiated by the master and/or company. Such reports should be
made in accordance with the format in appendix 13 of the Procedures
for port State Control (resolution
A.1052(27), paragraph 4.1.1).
3.2 If a ship has been inspected as a result of
a request for investigation from another State, the inspection report
should be sent to the requesting State and the flag State (article
10.4).
3.3 In the event that an action is taken in accordance
with paragraphs 2.2.4.3, 2.5.1 or 2.5.5:
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.1 the port State should inform, in writing, the
flag State of the ship concerned, or if this is not possible, the
consul or diplomatic representative of the ship concerned, of all
the circumstances in which the action was deemed necessary. In addition,
the recognized organization responsible for the issue of certificates
should be notified (article 11.2); and
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.2 in the event that the PSCO is unable to take
the intended action, or if the ship has been allowed to proceed to
the next port of call, the authorities of the port State should communicate
all the facts to the authorities of the country of the next appropriate
port of call, to the flag State, and to the recognized organization,
where appropriate (article 11.3; resolution
A.1052(27), paragraph 4.1.4).
3.4 In the event of a violation of the BWM Convention, the notifications in paragraph 3.3
should be made. In addition, the ship should be notified of the violation
and the report forwarded to the flag State should include any associated
evidence (article 11.1).
3.5 Where, in the exercise of port State control,
a Party denies a foreign ship entry to the ports or offshore terminals
under its jurisdiction, whether or not as a result of information
about a substandard ship, it should forthwith provide the master and
flag State with reasons for the denial of entry (resolution A.1052(27), paragraph 4.1.2).
3.6 In the case of a detention, at least an initial
notification should be made to the flag State as soon as practicable.
If such notification is made verbally, it should be subsequently confirmed
in writing. As a minimum, the notification should include details
of the ship's name, the IMO number, copies of Forms A and B as set
out in appendix 13 of the Procedures for port State Control, time
of detention and copies of any detention order. Likewise, the recognized
organizations which have issued the relevant certificates on behalf
of the flag State should be notified, where appropriate. The parties
above should also be notified in writing of the release of detention.
As a minimum, this information should include the ship's name, the
IMO number, the date and time of release and a copy of Form B as set
out in appendix 13 of the Procedures for Port State Control (resolution A.1052(27), paragraph 4.1.3).