3 Format and content of reports; time and geographical position for submitting reports; authority to which they must be sent; available services

  3.1.1 CANREP reports must be sent to one of the Maritime Rescue Co-ordination Centres listed in appendix 1 and drafted in accordance with the format described in appendix 2.

  3.1.2 The reporting format conforms with paragraph 2 of the appendix to resolution A.851(20).

  3.2.1 The reports to be submitted by participating ships must contain the information needed to achieve the system's aims:

• .1 the ship's name, call sign, IMO or MMSI number and position are necessary in order to establish its identity and initial position (A, B and C);

• .2 the ship's course, speed and destination are important for monitoring its track and launching search and rescue measures should information about it fail to appear on the screen, for ensuring safe navigation, and for preventing pollution in areas where weather conditions are extreme (E, F, G and I);

• .3 the number of people on board, and other relevant information, are important factors when it comes to assigning the resources for a search and rescue operation (P, T and W);

• .4 in accordance with the relevant provisions of the SOLAS and MARPOL Conventions, ships are required to supply information on defects, damage, deficiencies and other limitations (under Q), as well as other information (under X).

  3.3.1 Ships must submit a report:

• .1 on entering the reporting area as defined in paragraph 2; or

• .2 immediately after leaving a port, terminal or anchorage situated in the reporting area; or

• .3 when deviating from the route leading to the originally declared destination, port, terminal, anchorage or position "for orders" given on entry into the reporting area; or

• .4 when it is necessary to deviate from the planned route owing to weather conditions, damaged equipment or a change in navigational status; and

• .5 on finally leaving the reporting area.

  3.3.2 Ships are not required to send a report if, during normal sailing through the reporting area, they cross the area's boundary on other occasions apart from initial entry or final departure.

  3.4.1 On entering the CANREP reporting area, ships must report the fact to one of the MRCCs listed in appendix 1, according to the following criteria:

• (i) Ships that enter the CANREP reporting area at a position east of the meridian of longitude 015° 30' W should notify the Las Palmas MRCC.

• (ii) Ships that enter the reporting area at a position west of the meridian of longitude 015° 30' W should notify the Tenerife MRCC.

  3.4.2 On leaving the CANREP reporting area, ships must report the fact to the same MRCC to which they reported on entry.

  3.4.3 Reports must be completed in accordance with the format shown in appendix 2.

  3.4.4 Reports may be sent by any means capable of being received by the media indicated in appendix 1.