2.1 Initial inspections

  2.1.1 On boarding and introduction to the master or responsible ship’s officer, the port State control officer (PSCO) should examine the following documents, where applicable:

• .1 the International Air Pollution Prevention Certificate (IAPP Certificate) (regulation VI/6), including its Supplement^footnote;

• .2 the Engine International Air Pollution Prevention Certificate (EIAPP Certificate) (paragraph 2.2 of the NO_x Technical Code) including its Supplement, for each applicable marine diesel engine;

• .3 the Technical File (paragraph 2.3.4 of the NO_x Technical Code) for each applicable marine diesel engine;

• .4 depending on the method used for demonstrating NO_x compliance for each applicable marine diesel engine:

  • .1 the Record Book of Engine Parameters for each marine diesel engine (paragraph 6.2.2.7 of the NO_x Technical Code) demonstrating compliance with regulation VI/13 by means of the marine diesel engine parameter check method; or

  • .2 documentation relating to the simplified measurement method; or

  • .3 documentation related to the direct measurement and monitoring method;

• .5 the Approved Method File (regulation VI/13.7);

• .6 written procedures covering fuel oil change over operations where separate fuel oils are used in order to achieve compliance (regulation VI/14.6);

• .7 approved documentation relating to any installed exhaust gas cleaning systems, or equivalent means, to reduce SOx emissions (regulation VI/4);

• .8 the bunker delivery notes and associated samples or records thereof (regulation VI/18);

• .9 the copy of the type approval certificate of any shipboard incinerator installed on or after 1 January 2000 (for the incinerators with capacities up to 1,500 kW) (resolutions MEPC.76(40) and MEPC.93(45));

• .10 the Ozone Depleting Substances Record Book (regulation VI/12.6);

• .11 the VOC Management Plan (regulation VI/15.6); and

• .12 any notification to the ship’s flag Administration issued by the master or officer in charge of the bunker operation together with any available commercial documentation relevant to non-compliant bunker delivery.

 The PSCO should ascertain the date of ship construction and the date of installation of equipment on board which are subject to the provisions of the Annex, in order to confirm which regulations of the Annex are applicable.

  2.1.2 As a preliminary check, the IAPP Certificate’s validity should be confirmed by verifying that the Certificate is properly completed and signed and that required surveys have been performed.

  2.1.3 Through examining the Supplement to the IAPP Certificate, the PSCO may establish how the ship is equipped for the prevention of air pollution.

  2.1.4 If the certificates and documents are valid and appropriate, and the PSCO’s general impressions and visual observations on board confirm a good standard of maintenance, the PSCO should generally confine the inspection to reported deficiencies, if any.

  2.1.5 In the case where the bunker delivery note or the representative sample as required by regulation VI/18 presented to the ship are not in compliance with the relevant requirements, the master or officer in charge of the bunker operation should have documented that through a Notification to the ship’s flag Administration with copies to the port Authority under whose jurisdiction the ship did not receive the required documentation pursuant to the bunkering operation and to the bunker deliverer. A copy should be retained on board the ship, together with any available commercial documentation, for the subsequent scrutiny of port State control.

  2.1.6 If, however, the PSCO’s general impressions or observations on board give clear grounds (see paragraph 2.1.7) for believing that the condition of the ship or its equipment do not correspond substantially with the particulars of the certificates or the documents, the PSCO should proceed to a more detailed inspection.

  2.1.7 “Clear grounds” to conduct a more detailed inspection include

• .1 evidence that certificates required by the Annex are missing or clearly invalid;

• .2 evidence that documents required by the Annex are missing or clearly invalid;

• .3 the absence of principal equipment or arrangements specified in the certificates or documents;

• .4 the presence of equipment or arrangements not specified in the certificates or documents;

• .5 evidence from the PSCO’s general impressions or observations that serious deficiencies exist in the equipment or arrangements specified in the certificates or documents;

• .6 information or evidence that the master or crew are not familiar with essential shipboard operations relating to the prevention of air pollution, or that such operations have not been carried out;

• .7 evidence that the quality of fuel oil, delivered to and used on board the ship, appears to be substandard; or

• .8 receipt of a report or complaint containing information that the ship appears to be substandard.